CURRENT STATUS OF INPATIENT MEDICAL RECORDS AND SOME RELATED FACTORS AT THE GENERAL INTERNAL MEDICINE DEPARTMENT - HANOI MEDICAL UNIVERSITY HOSPITAL IN 2021

Le Minh Dat1, Nguyen Huu Thang2, Pham Hai Thanh2, Cao Thi Thanh Thuy3
1 Hanoi Medical University Hospital
2 School of Preventive Medicine and Public Health, Hanoi Medical University
3 Planning and Finance Department, Ministry of Health

Main Article Content

Abstract

Objective: To describe the current status of inpatient medical records and some related factors at the
Department of General Internal Medicine - Hanoi Medical University Hospital in 2021.
Methods: A cross-sectional descriptive study, a study with a combination of quantitative and
qualitative, at the Department of General Internal Medicine - Hanoi Medical University Hospital.
The study selected 300 random medical records. We conducted 07 in-depth interviews and 03 focus
group discussions with medical staff.
Results: The rate of the full record of all medical records is 74,7%. We determined that the personal
factor which is the perception of medical staff about medical records affects the recording of medical
records. Influential factors identified in the study include inspection and supervision; medical record
work; training sessions or instructions on making medical records that have not been organized; there
are no suitable sanctions. The limiting factors pointed out are a large number of patients, human
resources; administrative part of the medical record.
Conclusion: The study has shown a number of factors affecting the medical record in hospitals.

Article Details

References

[1] Soto-Arnáez F., Sebastián-Viana T., CarrascoGarrido P et al., The use of unsafe abbreviations
in discharge report and medical prescription:
Observational and retrospective study. An Sist
Sanit Navar, 2016, 39(3), 379–387.
[2] Weiner SJ, Wang S, Kelly B et al., How accurate
is the medical record? A comparison of the
L.M. Dat et al. / Vietnam Journal of Community Medicine, Vol 63, No 4 (2022) 201-206206
physician’s note with a concealed audio recording
in unannounced standardized patient encounters.
J Am Med Inform Assoc, 2020, 27(5), 770–775.
[3] Hoa NN, The current situation of medical records
and influencing factors at Pediatric Medicine
Department III of Hanoi Lung Hospital in
2015. Master’s Thesis in Hospital Management
department of Hanoi Medical University, 2015.
[4] Thu NTH, The current situation of internal
medical records of pediatric medicine department
at Ha Dong General Hospital in 2017, 2017.
[5] Hop HX, The current situation of implementing
regulations on internal medical records of
at the Department of Neurosurgery at Viet
Duc Hospital. Master’s Thesis in Hospital
Management department of Hanoi University
of Public Health, 2012.
[6] Man LT, The current situation and related factors
of internal medical records at Viet Duc Friendship
Hospital in 2013. Master’s Thesis in Hospital
Management department of Hanoi University of
Public Health, 2013.
[7] Em PTS, The current Situation and factor related
to the quality of internal medical records at Thanh
Binh District General Hospital, Dong Thap
Province in 2014. Master’s Thesis in Hospital
Management department of Hanoi University of
Public Health, 2014.
[8] Nhan PV, The Current situation of peforming
internal medical records and influencing factors
on them at Vinh Loi district general hospital,
Bac Lieu province in 2015. Master’s Thesis
in Hospital Management department of Hanoi
University of Public Health, 2015.